Meetings, Conferences, & Conventions

Traveling on buisness? We’re here to help!

  • Count on us to secure the best available rate at thousands of hotels around the world.
  • Provide top-notch service to ensure a seamless travel experience. 
  • Ensure you and/or your colleagues recieve the VIP treatment, wherever you are in the world.

Planning a Corporate Meeting or Retreat? Have a Conference or Convention and need an Event Coordinator?

If there are hotel contracts that you would like us to negotiate or need site selection services, there is no cost to you. We work with the industry leaders and the smaller private resorts. We are able to secure some of the best hotel contracts in the industry with complimentary rooms given on average of a 1 for 30 ratio, along with some of the best room rates in the industry.We have International and Domestic partners and can assist with all of your needs.

From a basic site selection, hotel contract negotiation service to onsite coordination with the most intricate details, we are able to assist. Let us know what your needs are and we will tailor a package just for you.

BEFORE a Program

  • Site Selection
  • Rate negotiation with all suppliers
  • Develop protocol and ceremonial needs
  • Schedule meetings and facilities
  • Coordinate food and beverage functions
  • Plan offsite or ancillary programs
  • Develop meeting budget that is approved and managed
  • Prepare and deliver pre-program communications
  • Manage registration data

During a Program

  • Ensure vendor performance meets contractual standards
  • Employ a communication system and risk management plan
  • Establish hospitality needs and handle any onsite needs
  • Register attendees and deliver onsite packages
  • Assemble welcome gift bags
  • Manage
  • trade show setup all load in and load out
  • Manage all details of program efficiently and effectively
  • Resolve any complaints or requests

AFTER a Program

  • Reconcile all bills and process vendor payments
  • Provide final accounting of budget vs. actual
  • Conduct post-event survey and prepare complete analysis