From a basic site selection, hotel contract negotiation service to onsite coordination with the most intricate details, we are able to assist. Let us know what your needs are and we will tailor a package just for you.
BEFORE a Program
- Site Selection
- Rate negotiation with all suppliers
- Develop protocol and ceremonial needs
- Schedule meetings and facilities
- Coordinate food and beverage functions
- Plan offsite or ancillary programs
- Develop meeting budget that is approved and managed
- Prepare and deliver pre-program communications
- Manage registration data
During a Program
- Ensure vendor performance meets contractual standards
- Employ a communication system and risk management plan
- Establish hospitality needs and handle any onsite needs
- Register attendees and deliver onsite packages
- Assemble welcome gift bags
- Manage trade show setup all load in and load out
- Manage all details of program efficiently and effectively
- Resolve any complaints or requests
AFTER a Program
- Reconcile all bills and process vendor payments
- Provide final accounting of budget vs. actual
- Conduct post-event survey and prepare complete analysis